Recruitment Policies and Guidelines

Employer Policies and Guidelines

Purpose

These guidelines outline expectations for all employers using Handshake or participating in recruitment activities at San Diego State University (SDSU). They are based on Federal Equal Employment Opportunity (EEO) regulations. SDSU Career Services reserves the right to decline any employer or job posting.

If you have any questions, please email [email protected].
These guidelines are not exhaustive but provide a framework for professional and equitable recruiting practices.

Handshake Access

All employers must be approved by SDSU Career Services before posting or recruiting through Handshake. Accounts and postings are reviewed for compliance, risk and legitimacy.

Non-Discrimination

SDSU prohibits discrimination based on race, color, national origin, ancestry, religion, gender, sexual orientation, age, disability, veteran status, genetic information, or any other protected characteristic. Access to recruitment services is restricted to organizations aligned with this policy.

Safe and Respectful Environment

SDSU expects all recruitment interactions to occur in an inclusive and supportive environment for everyone. Any incident of misconduct should be reported to Career Services at (619) 594-6851. All employers are considered guests or third parties to the CSU and must comply with the Interim California State University Nondiscrimination Policy.

Confidentiality & Sharing Student Information

Student information (e.g. resumes, transcripts) may only be shared with staff directly involved in hiring. Selling or disclosing student information without written consent is strictly prohibited. Respect student privacy and obtain consent before sharing
information.

Alcohol, Marijuana and Restricted Industries

• Alcohol use at recruiting events is discouraged.
• Marijuana use at recruiting events is prohibited.
• Organizations in the marijuana industry are prohibited from posting positions and recruiting through SDSU.

Job Offers

Employers must:

• Provide written offer details, including role, salary, location, benefits and start date. Employers are expected to be in compliance with California Senate Bill 1162, which requires employers to disclose the pay scale for a position if they have 15 or more employees, or, otherwise, upon reasonable request.
• Allow adequate time for students to make informed decisions based on the timeline of when the role must be filled.
• Not pressure students or solicit candidates who have already accepted other offers.

Commission-Based Roles

Requirements:

• Offer base pay at or above state minimum wage.
• Do not require non-refundable fees, recruiting others, or franchise ownership.
• Do not penalize individuals for leaving the program.

Third-Party Recruiters

This includes employment agencies, search firms, contract recruiters, staffing services, head hunters and outsourcing contractors. Third-party recruiters must identify themselves clearly and select “Third-Party Staffing” in their profile.

Prohibited Recruitment Practices

• Charging students any fees at any point in the application, interview, or hiring process, including training, placement, or onboarding costs.
• Network marketing/multi-level marketing (MLM) activities, including recruiting others, requiring upfront payments, or franchise-style business models.
• Door-to-door sales opportunities or similar business models.

Employer Account Requirements

To be approved in Handshake, employers must:

• Provide verifiable business information and a valid website.
• Supply complete contact details.
• Comply with EEOC and SDSU recruitment standards.

SDSU Career Services reserves the right to remove any employer account or posting at its discretion.